PRIVACY POLICY - WESWAP TRAVEL CASH


WeSwap Travel Cash is committed to safeguarding your privacy. This privacy policy sets out how we will use your personal data.

1. WHO ARE WE?

WeSwap Travel Cash is a joint venture between WeSwap.com Ltd and City Forex Ltd. WeSwap Ltd is registered in England & Wales No. 07189664. City Forex Ltd is registered in England and Wales No. 05140054. WeSwap.com Ltd and City Forex Ltd are considered joint data controllers for WeSwap Travel Cash.

2. WHAT PERSONAL DATA IS COLLECTED

Most personal data will be collected directly through the order process. The sources of any personal data collected indirectly will be mentioned in this statement. Whether or not you become a customer, we may ask you for (but not limited to) your:

  • Title
  • Name
  • Nationality
  • Current address
  • Date of birth
  • Email address
  • Mobile telephone number
  • Home telephone number

You are free to withdraw your consent at any time. This may result in us not being able to do certain things for you.

3. WHAT DO WE USE YOUR INFORMATION FOR?

We will use your personal data to provide information on services requested or products ordered. Data is collected and used on a lawful basis only which is outlined below.

    To perform a contract with you

  • To take steps at your request prior to entering into a contract
  • To decide whether to enter into a contract
  • To manage and perform the contract
  • To ensure our records remain relevant

    Our legitimate interest

  • For good governance, accounting, managing and auditing our business operations
  • For market research, analysis and developing statistics
  • To send you marketing communications with your consent

    Legal obligation

  • When you exercise your rights under data protection law and make requests
  • For compliance with legal, regulatory requirements and related disclosures
  • For activities relating to the prevention, detection and investigation of crime
  • To verify your identity, engage in fraud prevention and anti-money laundering checks
  • To monitor emails, calls, other communications, and activities on your account

    Your consent

  • When you request we disclose your personal data to other people or organisations
  • When we process any special categories of personal data at your request
  • To send you marketing communications where we have asked for your consent to do so

4. DATA RENTENTION PERIOD

We will retain your data whether you become a customer or not for:

  • As long as necessary to deal with your query
  • As long as you might legally bring a claim against us
  • After your account has been closed or otherwise come to an end based on our legal and regulatory requirements

5. YOUR RIGHTS UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR)

  • The right to be informed
  • The right of access
  • The right of rectification
  • The right of erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling

If you would like further information about data protection you can visit the Information Commissioner’s Office (ICO) at ico.org.uk. The ICO is the UK’s independent authority set up to uphold information rights in the public interest and data privacy for individuals. We comply with all ICO regulatory and statutory requirements. You have the right to make a complaint to the ICO regarding the handling of your data.

6. FRAUD PREVENTION AND MONEY LAUNDERING CHECKS

We may use your personal details in order to conduct identity checks as required by law as a measure to prevent money laundering.
The personal data we have collected from you at application or any stage may be shared with fraud prevention agencies. We are required by law to review transactions and report any which may be suspected of being related to money laundering activities.

7. AUTOMATED DESCISION MAKING

We may process your personal data without human intervention to evaluate your personal situation such as transactional history and account opening anniversary events. We may do this to decide what marketing communications are suitable for you, to analyse statistics and to assess risks.
This is all done on the basis of our legitimate interests, to protect our business, and to develop and improve our products and services. If we use automated decision-making including profiling activity to assess your application, this will be performed on the basis of it being necessary to perform the contract.

8. SHARING YOUR INFORMATION

We will not sell, share, or rent your information to others except as set out in this Privacy Policy. However, in the event of the sale of the WeSwap Travel Cash or its assets, your personal details may be disclosed to the purchaser of WeSwap Travel Cash or the purchaser of its assets.
WeSwap Travel Cash may supply strategic partners with certain information from your account, (such as your name, address, telephone number, date of birth, email address and gender) to provide operational services relating to the performance of WeSwap Travel Cash issued product. Our strategic partners gather information for their own purposes and for that reason we cannot exercise control over the uses to which they apply your personal information. All our strategic partners are obliged to comply with the "fair processing code" contained in the Data Protection Act 2018, which requires them to inform you about (or make readily available to you) the following information:

  • Their identity
  • Why they are handling your personal data and what they intend to do with it
  • Any further information to make the processing of your personal data fair

We supply your personal details such as name and address to some suppliers where it is necessary in order to fulfil our obligations to you in setting up and maintaining the account.
Where required by law, strategic partners and suppliers are certified or authorised and regulated to the required standards.
This site may contain links to other sites. WeSwap Travel Cash is not responsible for the privacy practices or the content of other such websites.

9. MERCHANTS

While we may collect certain information such as hobbies or lifestyle information from competitions, we will not disclose any personal information collected in this way to merchants. Only aggregate data (which is not personalised) gathered from competitions may be shared from time to time with merchants.

10. INTERNATIONAL TRANSFERS

Your personal data may be transferred outside the UK and the European Economic Area. If these countries do not have adequate protections for personal data under applicable laws, we will take all necessary steps to safeguard your personal data.

11. OPTING OUT OF MARKETING COMMUNICATION

You are free to opt out of receiving all marketing communications from us and our strategic partners at any time by contacting us or logging into your online account.
Should you be opted in to receive email correspondence, there is an unsubscribe link on each email we send out, if you use this, we will not send any unsolicited mail to your registered email address.
Communications regarding changes to existing products or services held, our terms, conditions and policies is important and sometimes critical. You may not opt out of receiving these communications.

12. USE OF COOKIES

Our Website uses cookies. A cookie is a piece of data stored on your computer's hard drive that identifies your computer while you are using our site. Once you shut down your browser software, the cookie simply terminates until you re-enter the site.
Cookies have a number of uses. For example, cookies are part of the mechanism that allows you to log in and out of our website rather than having to enter your password repeatedly during a session. Cookies can be used for analytics purposes to estimate the number of users to our site. Once you are logged in, cookies can be used to enable us to track and target your interests to enhance your experience on our site. They may also be used for other purposes, such as to maintain the security of the site and provide information on what we need to do to provide administration support to the site. Some of our strategic partners use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies.

13. REVIEWING, CORRECTING OR UPDATING YOUR PERSONAL INFORMATION

If any of your details are recorded incorrectly and need to be changed, please contact us on 020 7621 0090 with details of the required changes and the reasons for the change. Proof of change of address may be needed.
Customer Services opening times:

  • Monday to Friday 8.30 to 17:00

14. CHANGES TO THE PRIVACY POLICY

Should our privacy policy change, we will notify you by email to your registered email address so you will always know what information we collect, how we use it and under what circumstances, if any, we disclose your personal data.
If we want to change the use of personal information we've already collected about you, we will notify you by email. If you have not provided us with your email address you must regularly check the website for an up to date version of the privacy policy. It is then up to you to decide whether you will let us use your information in this way. We will use information in accordance with the privacy policy under which the information was collected unless you withdraw consent.